Define the use.
Explain whether the car is intended for travel, a guest arrival, display or another part of the event. These uses are not interchangeable and need separate confirmation.
Work from the venue.
Share the venue address, access requirements, setup and collection times, and the person coordinating on site. Where there are several vehicles or locations, make the sequence explicit.
Keep the proposal specific.
Vehicle allocation, authorised use, logistics and any permissions must be agreed for the event. Photographs of cars in the fleet do not establish permission for filming, branding or static display.
