Make the meeting simple.

For an airport, include the airport and flight details. For a property, include the hotel or villa name and full address. A city name alone does not identify a handover point or establish delivery coverage.

Distinguish a flight arrival from the time you expect to be ready, or a hotel checkout from the preferred collection time. Include any fixed appointments without assuming waiting or schedule changes are already covered.

Mention reception procedures, private gates, parking restrictions or a coordinating concierge where relevant. The meeting point and access arrangements must still be agreed for the specific request.

Specify where and when the car should be collected. If the return is elsewhere, make that explicit from the beginning. Final delivery and return details belong in the confirmed arrangements.